Whether you're organizing corporate communication material，project material，or sales presentations，there are procedures you should follow to make sure your content is easy to find and use。

第一次practices you can use when organizing content:

1. naming conventions，

2. labeling，

3. archiving。

It is essential to start early cause unorganized content is like a messy room。It's overwhelming，hard to find anything in，and gets worse the longer you avoid cleaning it up。

Naming Convention-结构文件设计

Rules or patterns you use for naming files are naming conventions。These conventions are consistent guidelines that describe the content，date，author，or version of a file in the file name。

Example:SalesForecast_2022_05_06_v02.pdf

You use logical and descriptive names for your files，so other users can find them better and use them。You can add project codes，product numbers，or departments to such naming conventions and make your file easily searchable。Your users can even see the content of the file without opening it。

Labeling-Pat a Label On It

You may know this approach as cataloging or tagging。Labeling your files can help to mark all material of a project with the same label，hence having all material in one place。You know this approach from your local desktop where you work with folders for labeling。You may also work with labels in your mail inbox which are also folder-like。You also knowthis approach from social media where you work with#hashtags to group images together。

An example is the label“Vacation 2022”which you can add to all your images，plans，and booking information。You might then add other labels to further clarify the content like plan，booking，or photos。

You can add more labels to help better find the content later e.g.food，people，or landscape imagery。

从Archiving-Separate Current到Old

For old projects，it can be useful to move old content to a separate location and create an archive。This reduces clutter and makes it easier to find current material。Depending on your workflow，you can either move the content to anew location or just revoke access。Remember that removing access will not allow browsing old content for inspiration。

If you want to allow access to old content for inspiration you can work with labels and high light the age of the content。

何和How to Organize Content

Organization of Content is crucial to avoid messiness。

1. File Naming Conventions区域安装点

   1. 在文件中创建和保护对象

   2. Speak with your team about your naming conventions。

   3. Add the right information like product codes，project numbers，or anything useful to your work。

   4. Include dates and version numbers in common formats like YYYYYMMDD for dates。

   5. Add dashes or underscores to keep the filename readable。Spaces or special characters may cause errors in some applications。

2. 使用标签，Folders，or Tagsso related content is easily findable。

3. Separate current and old content to make current content easily findable。使用，使用archives for older material。

4. Document your guidelinesand best practices or use a DAM like Picturepark and enforce these guidelines-easy access&simplicity will help adapt。

   1. 格式日期；Example:SalesReport20220314

   2. Lead revision numbers with0；Example:SalesReport20201125v02

   3. 使用hyphens，underscores，or capitalized letters；Example:SalesReport_2020_11_25_v02