For suppliers

<h2>Invoice address</h2>
<p>Chalmers University of Technology <br />Invoice service <br />SE-412 96 Gothenburg</p>
<h3>Accepted reference code</h3>
<p>Reference code (8 figures) <br />Orderer´s name and cost center</p>
<p>Correct legal company name is a formal requirement to be able to deduct input V A T.</p>

<p>Swedish suppliers preferably send us an e-invoice (pdf is not an e-invoice). E-invoice should preferably be of PEPPOL standard.​</p>
<p>Chalmers uses Visma Proceedo as an e-commerce system (order/subscription and invoice) and the system supports the standards recommended by Single Face to Industry (SFTI).</p>
<p>With regards to Chalmers environmental and sustainability goals, the following invoice formats are accepted:</p>
<ul>
<li><a href="/en/about-chalmers/contact/for-suppliers/#e-commerce" title="For suppliers" data-anchor="#e-commerce">E-invoice</a></li>
<li>Pdf invoice (sent to <a href="mailto:pdf.invoice@chalmers.se">pdf.invoice@chalmers.se</a>​​)</li>
<li>Paper invoice (exceptionally)</li>
</ul>

<h3>Unit of Procurement</h3>
<p>Phone: +46317721000<br />E-mail: <a href="mailto:upphandling@chalmers.se">upphandling@chalmers.se</a> </p>
<h3>E‐commerce support</h3>
<p>Phone: +46317724400<br />E-mail: <a href="mailto:ea-system-support@chalmers.se">ea‐system‐support@chalmers.se</a></p>
<h3>Customer and supplier queries</h3>
<p>Phone: +46317723000<br />E-mail: <a href="mailto:reskontra@chalmers.se">reskontra@chalmers.se</a> </p>
<h3>Inquiries regarding unidentified customer payments</h3>
<p>E-mail: <a href="mailto:kundreskontra.2984@chalmers.se">kundreskontra.2984@chalmers.se</a></p>
<h3>Foreign and domestic invoices not suitable to send as e-invoices</h3>
<p>E-mail: <a href="mailto:pdf.invoice@chalmers.se">pdf.invoice@chalmers.se</a> </p>

<p>Delivery address for goods arriving to Chalmers: Gibraltarvallsvägen 7.</p>
<p>For any further information please contact Post and Transport center by phone +46317725960.</p>

<h2>Procurement</h2>
<p>To establish a framework agreement with Chalmers, you must submit a tender for any of our current procurements. Tenders are managed electronically at website Mercell TendSign. Registration and service at Tendsign are free of charge.</p>
<h3>Information and support</h3>
<ul>
<li><a rel="noopener" href="https://www.opic.com/org/chalmers_tekniska_hogskola/" target="_blank">Current procurements</a></li>
<li><a rel="noopener" href="https://mercell.atlassian.net/servicedesk/customer/portal/43/article/1120501831" target="_blank">Further information about submitting a tender at Mercell Tendsign</a></li>
<li>Technical support Mercel Tendsign, please contact <a href="mailto:tendsignsupport@mercell.com">tendsignsupport@mercell.com</a></li>
<li><a rel="noopener" href="https://www.upphandlingsmyndigheten.se/en" target="_blank">General information and guidance about Public procurement</a></li>
</ul>
<h3>Electronic bidding</h3>
<p>Procurements are managed in Mercell TendSign. Tenderers who wish to participate in a procurement must submit an electronic tender via the TendSign system. Access to the system requires a login. Username and password are obtained through a registration at www.tendsign.com. After completed registration, you will be given immediate access to the system.</p>
<h3>The tender</h3>
<p>Remember to start the tender procedure in time. Please note that there is a last day for asking questions related to the procurement. Technical support about the system should be addressed to Mercell TendSign support by e-mail: <a href="mailto:tendsignsupport@mercell.com">tendsignsupport@mercell.com</a> </p>
<p>Manual, tutorial video and frequently asked questions are available at <a rel="noopener" href="https://www.mercell.com/" target="_blank" title="Mercell">Mercell</a>.</p>
<h3>Amendments</h3>
<p>The request documents can be corrected or supplemented during the tender period. Such additions are always sent out to the e-mail address specified when the document was ordered. Therefore, we ask you to always collect the documents from Opic or Tendsign.</p>
<ul>
<li>”<a rel="noopener" href="https://www.opic.com/org/chalmers_tekniska_hogskola/" target="_blank">Download request for tender at Opic</a>”</li>
<li>“<a rel="noopener" href="https://www.mercell.com/sv-se/72891455/upphandlingsverktyg-for-offentlig-sektor.aspx" target="_blank">Download request for tender at Mercell Tendsign</a>”</li>
</ul>
<p>Certain aspects are the same in all procurements; qualification requirements must be met, tenders must be submitted on time, questions must be asked in the correct forum and tenders must be submitted electronically (not by email). In addition, specific requirements are set for each procurement. For more general information on public procurement and guidance, please visit <a rel="noopener" href="https://www.upphandlingsmyndigheten.se/en/" target="_blank">The National Agency for Public Procurement</a>​.</p>
<h2>E-commerce</h2>
<p>At Chalmers University of Technology has focused on environmental and sustainability work and development for several decades. One part is to send orders and receiving invoices electronically. These are the requirements that apply to procured suppliers at Chalmers University of Technology.</p>

<p>Chalmers University of Technology uses electronic commerce with the system Visma Proceedo. This means that all procured framework agreements must be connected via Visma Proceedo and can be ordered electronically from the start of the agreement.</p>
<p>Two months before the start of the agreement, the electronic catalogue, Punch Out or form with products must be connected. At the start of the agreement, the agreement must be orderable in Proceedo. Chalmers' requirements for format and content must be followed.</p>
<p>With e‐commerce, buyers and their suppliers of goods and services exchange electronic messages between eachothers e‐commerce systems in accordance with a pre‐agreed business process. This means, both parties can take part in the advantages that automated e-commerce entails.</p>
<p>Connection to electronic commerce can be done in two ways; integration via Chalmers´ system supplier Visma Proceedo or through the provided supplier portal. It is free of charge for a supplier to join the supplier portal. When handling product catalogs in the e‐commerce system, Chalmers will check the submitted catalog before it is possible to purchase from it, while in the web shop (Punch Out) it is required that the published assortment matches the agreement.</p>

<p>Chalmers University of Technology AB has electronic invoice management, which means that all supplier invoices must be sent to Chalmers Invoice Service, which handles all invoices and payments to suppliers. Reference person and reference code at Chalmers must be stated on the invoice.</p>
<p>In addition to paper invoices, full text and Svefaktura invoice formats are also handled at Chalmers. Invoices in paper format are scanned at Invoice Service and handled together with other invoices within the organisation for certification. Chalmers' goal is to be able to receive majority of supplier invoices directly in electronic format.</p>
<p><a rel="noopener" href="https://businessnetwork.opuscapita.com/onboarding/public/landingpage/ead9e70e-f005-4dfe-84cf-c2667cee18a0" target="_blank">Registration of electric invoice at OpusCapita.</a></p>

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