Project Background

As one of the earliest modern new libraries in China, Peking University Library (hereinafter referred to as "Peking University Library") has been approved by the State Council as one of the first national key ancient book protection units, and has gradually developed into a resourceful, modern, comprehensive and open research library. After decades of information construction, the library of Peking University is creating a new model for the digitalization of university libraries.

In order to realize the fine management of the library, Peking University Library, with the help of Baidu intelligent cloud data analysis and visualization platform Sugar BI, presents the library data in a more intuitive and convenient form in an all-round way, providing a more intelligent means for the library management, school teachers and students, and other departments of the school to master the relevant data of the library.

With the help of Baidu Smart Cloud, the management of Peking University Library is more refined, the service is more accurate, and the operation decision is more scientific, providing strong support for the realization of the new upgrade of digital management and services of the library.

Solution

Data driven scientific management, a new challenge for libraries in the past century

Since its establishment a hundred years ago, the library collection of Peking University is second to none in domestic universities. At the same time, the library of Peking University has accumulated massive data, including document cataloguing data, user visit data, document use data and other types of data. However, these data are scattered and stored in different locations, which cannot be effectively consolidated and utilized. Therefore, with the help of digital technology, improving the ability of data analysis and sharing to drive optimal decision-making has become an important topic of the Peking University Library.

Tong Yunhai, deputy director of Beijing University Library informatization, said: "In the service process of the library, the management and each business center must know well. At present, we hope to realize the multi-dimensional analysis of all aspects of library data, so that we can sense the actual needs of users for the library in the service process, so as to launch more innovative services, and promote the refinement of management and precision of service of Peking University Library. "

Deep application of data to achieve refined management and precise service

Peking University Library completed data management through data inventory, data quality specification, etc. Through data integration, data warehouse construction, and after getting through the data link, it realized data analysis, presentation, and sharing services using Baidu Intelligent Cloud Sugar BI platform.

Peking University Library uses Baidu Smart Cloud Sugar BI platform to provide data application services, visually and in real time display the library's operation from different dimensions in the form of charts, support drilling queries, achieve in-depth understanding and analysis of key information by the management, business centers and users, and comprehensively help Peking University Library with refined management and precision services.

According to the service objects, the data services launched by Peking University Library using Sugar BI platform mainly include:
Provide decision support services for library management
Provide data support services to all business centers of the library
Provide data self inspection service for library users
Provide data sharing services to other units of Peking University and the society

In practice, on the one hand, the library of Peking University uses Sugar BI's data analysis to understand the needs of all teachers and students, and adjust and optimize the library's user oriented services.

For example, by checking the number of people entering and leaving the library and the length of stay in the Sugar BI platform, we can analyze the rule of the flow of people in the library in real time; Through information such as the borrowing frequency of literature resources and the preference for literature resources topics of users of different disciplines and identities, we can understand the resource demands of users of different disciplines and identities on the library. Using the information brought by these real data, the library can effectively adjust its own management and services in real time. For example, for the books found in the data with the largest number of borrowed books and bookings, the library can purposely increase the purchase of duplicates. For the resources of the subject topics that users like most, the purchase proportion can be increased next year.

On the other hand, with the help of Baidu Intelligent Cloud Sugar BI platform, Peking University Library helps the management and each business center to grasp the library's operating data in a timely and accurate manner, which can provide a basis for the management's scientific decision-making and a reference for the business department's business work optimization.

For example, the management can determine the literature procurement budget and scheme by timely obtaining the library's literature guarantee and the use of literature resources, combined with the school's discipline development plan. Because the Document Service Center undertakes the task of cataloging, it can flexibly arrange the work of catalogers by timely understanding the changes in the number of books arriving in the library every month. It can optimize the cataloging process and shorten the time from purchasing to putting books on shelves through the arrival cycle and cataloging duration of books from different suppliers.

Tong Yunhai, Deputy Director of the Library, believes that Sugar BI, as the unified export of relevant data needs of Peking University Library, helps the library provide standardized and high-quality data supply to users in all dimensions. After the application of Sugar BI platform, the library of Peking University has achieved remarkable results in the effective collection, analysis, presentation and sharing of data in a short period of time, initially realizing the refinement of management and the precision of service.

Create data ecology and innovate service forms

Referring to the future digital planning of Peking University Library, Tong Yunhai, Deputy Director of the Library, believes that digitization is the engine driving the modernization process of Peking University Library. The next important task of Peking University Library is to transform the old system, improve the data quality, systematically create the data ecology within the scope of the library, and further use big data technology to promote library business innovation.

More detailed plans include: more in-depth and multi-dimensional labels will be added in the future to show more information about books and other resources on the basis of the current literature resource labels covering simple information such as author, publication year and abstract; In terms of project application, intellectual property registration, patent application, etc., it provides digital support for the whole process of teaching and scientific research of teachers and students of Peking University.

Future Outlook

Baidu intelligent cloud Sugar BI platform will also be more comprehensively and deeply applied in the library of Peking University in these long-term plans, making more contributions to university management and services.

Baidu's smart cloud Sugar BI platform has helped PKU take an important step in library informatization construction. In the future, Baidu Smart Cloud will deepen its cooperation with PKU Library, help PKU build a digital library, and provide PKU teachers and students with a new experience of digital library that more meets their needs.