At the end of each year, all major enterprises and institutions will begin to prepare for the annual meeting, to increase staff exchanges, deepen feelings, unite the internal, and enhance collective cohesion; On the other hand, summarize experience, set goals and look forward to the future. In addition to inviting internal employees, sometimes employees' families and company partners will also be invited to attend the annual meeting, so the invitation letter of the annual meeting will be useful. How to write the invitation letter of the annual meeting as an important practical article（ liuxue86.com ）The following section of the invitation channel provides you with the meaning, basic content, structure, writing method, model text and other contents of the invitation for the annual meeting.
Template of Invitation Letter for Annual Meeting
（1） Meaning of the invitation letter of the annual meeting
The invitation letter of the annual meeting is a meeting document that is specially used to invite specific units or people to attend the meeting, and has the dual functions of etiquette and notification.
When an invitation letter is used for meeting activities, it is different from the notice of the meeting in that it is mainly used for horizontal meeting activities. It is sent to units and individuals not subject to the authority of the organ, and is not a member of the organization. Generally, it does not have the legal right or obligation to participate in the meeting. Whether to participate in the meeting is up to the object to decide. It is better to send invitations to hold academic seminars, consultation and demonstration meetings, technical appraisal meetings, trade fairs, product launches, etc. The meeting notice is used for meetings with a vertical relationship (that is, a subordinate relationship or a management relationship at work between the sponsor and the participants), or meetings where the participants themselves have the legal rights and obligations to participate, such as the people's congress, the board meeting, etc. For the objects of these meetings, attending the meeting is a responsibility, so only meeting notices can be sent, not invitations. When academic groups hold annual meetings or seminars, they should distinguish between members and non members. A meeting notice shall be sent to group members, and an invitation letter shall be used to invite non group members to participate.
（2） Basic contents of the invitation letter of the annual meeting
The basic content of the invitation letter of the annual meeting is consistent with the meeting notice, including the background, purpose and name of the meeting; Organizers and organizations; Content and form of the meeting; Participants; Time and place of the meeting, contact information and other matters to be explained.
（3） The structure and writing method of the invitation letter of the annual meeting
1. Title
It consists of the name of the meeting and the "invitation letter (letter)". Generally, the name of the host organization and the words "about holding" may not be written, such as the "Invitation Letter of the Asia Pacific Advanced Forum on Urban Informatization". "Invitation letter" is a complete language name, which is different from "letter" in official documents. Therefore, it is not suitable to open it and write "letter on invitation to attend XX conference"
2. Salutation
There are three kinds of situations where invitations are sent to:
(1) The invitation sent to the unit shall include the name of the unit. As the invitation letter is a kind of etiquette document, it should be addressed in a single way rather than a general term (general term) to show politeness and respect.
(2) If the invitation letter of the annual meeting is sent directly to an individual, the name of the individual shall be written, preceded by the honorific word "respected", followed by the suffix "Mr.", "Ms.", "Comrade", etc.
(3) The invitation letter published on the Internet or in the newspaper can be omitted or collectively referred to as "those who respect you" due to the uncertainty of the object.
3. Text
The text shall state the specific contents item by item. In the beginning, the background and purpose of the meeting shall be stated, and the address shall be "specially invited to attend (attend)", and then the transitional sentence shall be transferred to the following; The main part can indicate specific matters in the form of serial number and subtitle; Finally, write contact information and contact information. "Sincerely" can also be written at the end, and "salute" can be written at the top of the new line, or it can be omitted.
4. Signing
Since the title of the invitation letter for the annual meeting is generally not marked with the name of the sponsor, the name of the sponsor should be signed and sealed at the signature.
5. Written time
Indicate the specific year, month and day.
（4） Sample Letter of Invitation to the Annual Meeting
Fan Wenyi
To all partners:
In the past 2014, thank you for your cooperation, which has made our company achieve great results. Here, all employees of Shenzhen xxx Communication Co., Ltd. express their heartfelt thanks to your company! And I wish your company a prosperous business and a smooth future in the promising 2015.
The New Year is coming, and we hope our cooperation plan will reach a higher level in the next year. To express our gratitude, our company has decided to hold a welcome party on January 9, 2015, and we sincerely invite you to come!
Wish: Good luck in the New Year! Money and treasures will be plentiful!
Please fill in "√" in "□" for the sponsorship amount of the annual meeting:
Thirty thousand yuan only □ Twenty thousand yuan only □ Ten thousand yuan only □
Note: Please return the contact letter to: Thank you for your cooperation!
Xxx Communication Co., Ltd
January 2015
Fan Wener
Dear xxx franchisees
Hello! Thank you for reading this invitation.
Thanks to the strong support of your allies, the company's performance can flourish. To this end, I would like to express my sincere thanks to all our allies! The headquarters of the company decided to hold the 2015 annual meeting of franchisees at xx (province and city) xxx International Hotel on January 7, 2015. The theme of the annual meeting is "integration, sharing and win-win", which will jointly witness the strategic development of Meiwo in the past five years and interpret the new trend of getting rich through doors and windows.
Here, the headquarters sincerely invites you to the company's annual meeting, and looks forward to your friends recommending doors and windows to join the intended customers. If you agree, please send the list of people who agree to attend the annual meeting to the General Manager's Office of the headquarters.
Hereby.
Xxx Co., Ltd. Headquarters
January 2015
Fan Wensan
Dear Mr./Ms. xxx
Thank you for your concern and support for the Real Estate Association of XX District, XX City in the past year! As the New Year approaches, all the staff of the Association and the Secretariat wish you good health, a happy family and good luck in the new year! In the past year, under the strong support and guidance of the District Management Committee, the District Housing and Urban Rural Development Bureau and other competent departments, and with the active cooperation of all member units, the Association has widely publicized industrial policies, actively reflected the demands of its members, made efforts to improve the quality of enterprises, and actively carried out foreign exchanges with the purpose of serving the government, the industry, and enterprises, and achieved certain results. In the new year, in order to summarize the work, discuss and look forward to the situation and development of the next year, promote the construction of the industry, and enhance the cohesion of the industry, the Association is scheduled to hold the annual meeting of xx District Real Estate Association (i.e. the third general meeting of the first session) on January 23, 2015. We sincerely invite you to take the time to visit, and jointly promote the progress and development of xx District real estate industry!
Xxx District Real Estate Association
January 16, 2015
Fan Wensi
xxx：
Hello!
In order to establish a good communication culture, unify thoughts and strengthen confidence, we sincerely invite you to participate in the "XXX Annual Meeting"!
Meeting time:
Venue:
Theme:
matters needing attention:
1. Please think about the meeting topics in advance (ask for suggestions from other employees of the department); If possible, please draw up a written outline of your speech to avoid forgetting it;
2. If you are confused in your usual work, you can also put forward at the meeting site;
3. Leaders of the company will be invited to attend the meeting. Please pay full attention to it and attend the meeting on time;
4. The meeting is in progress, please turn your mobile phone to the vibration state, open your mind and actively participate in the discussion.
contacts:
Telephone:
We look forward to your participation!
Xx Center
2014-11-30
Fan Wenwu
Dear _____
In order to thank you and your company for your long-term support and love for us, we will hold the 2015 annual meeting of xxx company at xx hotel on xx, and look forward to your presence!
Time:
Location:
contacts:
contact number:
Fax:
HR Department of xx Company
MM/DD/YYYY
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