Exclusive for local tyrants! Google email registration trial and detailed use tutorial (pictures and text)

Google email, which can be said to be the best email in the world, is especially suitable for foreign trade export enterprises or individuals. Because its servers are in foreign countries and are big brands, it is conducive to improving the mail arrival rate and reducing the risk of being blocked. Of course, its price is also a little higher than other domestic mailboxes. The cheapest scheme for one email account costs 72 USD a year, and 10 accounts cost 720 USD. However, Google email provides 14 days of free trial benefits, which is not bad. Today Hunk will introduce in detail the trial purchase application and detailed setup tutorial of Google email.

preface

Google email belongs to Google Workspace (formerly Google G suite). This service includes enterprise mailbox, storage and other businesses. However, for foreign traders, the most useful thing I think is the mailbox service. Google email is also called gmail email or google domain email

Preparatory work（ Very important!!! The registration can be completed smoothly by strictly following the following prompts ）

1. A domain name, if not, recommended Buy cheap domain names (including discount codes) on namesilo

two It is strongly recommended to bind the domain name to the cloudflare platform , because Cloudflare sets DNS to take effect very quickly, so that in the process of setting Google email, it can be verified quickly and avoid getting stuck. Method reference for binding domain name to cloudflare https://www.imhunk.com/cloudflare-tutorials/  

four Firefox browser is recommended 。 Hunk used Chrome for several times at the beginning, but successfully registered with Firefox once.

5. One belt Visa or master card Single currency/dual currency credit card, Ordinary UnionPay credit card cannot be used ！ （ Hunk has tried four kinds of dual currency cards. The cards of China Merchants Bank, Agricultural Bank of China and ICBC Visa can be used to purchase Google's corporate email, while the cards of Bank of Communications cannot. A single currency visa or mastercard credit card can also be successful. If you have other successful cases of dual currency card, please leave a message below this article ）

6. Be able to access foreign trade network（ Google products, you know), You need to use the Hong Kong line and open it with the Hong Kong IP address

7. One Chinese mobile phone number（ Yes, the Chinese mobile phone number is enough, and no foreign mobile phone number is required ）

8. Open a txt document, because there are some data to be recorded, do not use word, because it will automatically change the initial capitalization of letters, which is troublesome.

The specific operation method is described below

1. Add the MX record of Google's corporate mailbox in the cloudflare background (mailbox resolution)

First of all, no matter where you bought your domain name, first place the DNS server of your domain name on Cloudflare, so that you can successfully register the workspace email

Method Reference Methods of modifying NS for Namesilo, godaddy and HiChina domain names and https://www.imhunk.com/cloudflare-tutorials/  

After this step is completed, go to the background of Cloudflare to add the following MX records, which are the MX record values of Google email

Record Type	name	content	priority
MX	@	ASPMX.L.GOOGLE.COM	one
MX	@	ALT1.ASPMX.L.GOOGLE.COM	five
MX	@	ALT2.ASPMX.L.GOOGLE.COM	five
MX	@	ALT3.ASPMX.L.GOOGLE.COM	ten
MX	@	ALT4.ASPMX.L.GOOGLE.COM	ten

 

The screenshot after adding MX records is as follows:, Note that this is only an MX record Other records such as A record should not be deleted. At the same time, if you have used other corporate mailboxes and have other MX records, you should delete them, because you can't use two services at the same time, otherwise it is easy to have problems.

2. Register a Google Workspace account

Click to enter the official Google Workspace website , and then click on the pricing above

 

It will show that there are four plans to choose from, The prices of Google email are as follows

Business starter:  6USD/month/person, 30GB space for each account

Business standard: 12USD/month/person, 2TB space per account

Business plus: 18USD/month/person, 5TB space for each account. For this package and above, you can view the emails of each mailbox of the team in the background, which will be introduced later in this article

Enterprise: Price not shown, unlimited space

The specific choice depends on your own needs. You can change the package later. Let's take the first one as an example. Click Get started. （ Your language may be Chinese, it doesn't matter, the operation is the same ）

Next, start filling in the information

business name Your company name, if not, just write it

Numbers of employee  Write as many people as possible

Country Google workspace is not open to mainland China for the time being, so we can only choose Hongkong

Click Next after filling in

Next, fill in the administrator's information, enter the name and surname, and contact email. Do not fill in the corporate email for this email, preferably gmail, and the domestic mobile phone number. After filling in, click Next

Next, it will ask if you have a domain name, and select I have a domain name

Next, enter the domain name of your corporate email and click Next

Next, enter the same domain name as the domain name of the corporate mailbox, click Next, and then click OK and NO THANKS

Next, let you enter the administrator account and password of the enterprise mailbox. These two data should be recorded in the txt file.

Just fill in the prefix of the account, click im not a robot, and then click Agree and continue

Then it will jump to the login page, enter your administrator account directly and click next

Enter the password again and click Next

It may display the following prompt , so you just need to select China, enter a mobile phone number, and verify.

 

Note: It is possible that your mobile phone can not be verified, nor can it be verified with another mobile phone. This is because the system determines that you are a suspicious account, then a prompt similar to the following will appear

 

"This set of phone numbers cannot be used to verify identity" or "This Phone number cannot be used for conduct verification ”Or "This phone number cannot be used for verification".

Don't panic when encountering this problem, just send an email to workspacesupport@google.com The official after-sales team should provide your workspace administrator account and the mobile phone number you tried. It is better to record a short video to send them the process that multiple mobile phone numbers cannot be verified. In this way, they will help you solve the problem. The time is about one week. You can also submit the form here https://support.google.com/a/contact/recovery_form The same is true.

After passing the verification, click ACCEPT

Then directly enter the setting step, click Next

Turn it off

Next, you need to make some settings. Click protect

Click Im ready

Click or switch verification method for manual verification

Click create a TXT record and click next

Click go to step 2

Click the value shown by the arrow to copy it. This value verifies the ownership of the domain name

Then go to cloudflare and add TXT records as shown below

Wait 3 minutes and then click protect domain to verify

After verification in a few minutes, click continue

Next, there are operations such as adding users. We will do it later. Click skip for now to skip

Next, click set up billing to bind the credit card

Click get started

Click check out again

The address here should be filled in the Hong Kong address. If there is one, fill it in truthfully. If there is no one, fill in one randomly

How you pay Select monthly automatic payments

Then enter your credit card number, expiration date and three digit verification code on the back in the payment method, enter the name of the card owner in Pinyin, and click Place order

The following is the home page of the management background. If there is no automatic jump, you can click admin.google.com to log in to the management background

3. Google email trial and deduction rules

After successful registration, free trial within 14 days without deduction.

If you do not unsubscribe from Google Email during the trial period, it will be deducted according to the package and payment method you choose at the end of the 14 day trial period.

During the 14 day trial period, only 10 users can be added at most, so if you have many users, you can end the trial period in advance and deduct fees. The method is as follows

If you do not want to use the Google workspace service after the trial period or payment, you can directly cancel the subscription to the service. For the method, refer to the following

4. How to modify the background page of Google email to Chinese

If your page is already in Chinese, don't worry about this operation.

Click the icon in the upper right corner of the management background, and then click manage your Google account.

The system will enter the settings page of the administrator's mailbox, click personal info, and then click language

Then set the language to Chinese

 

The mailbox of non administrator account can be accessed myaccount.google.com , log in to your account and modify it. The method is the same.

Google email, login address: gmail.com , enter the account and password to log in. After logging in, you can send and receive messages in almost the same way as the gmail public mailbox.

The management background address of Google workspace is admin.google.com The login account is the administrator account you set up at the beginning. Enter the password to enter. Very convenient.

6. How to add and delete email accounts in Google Corporate Mail

After logging into the Google workspace management background, on the Google management background home page, directly click Add User

6.1 How to add a Google email account?

Click to add a new user

 

Next, enter the name, email prefix, and click Add New User

 

Then the account is created. It will help you generate a password. Click Copy Password to copy the password, and then record the account and password in the txt file. Then click Finish to add successfully.

 

6.2 How to delete a Google email account?

Before deleting the email account, we need to transfer the email in this mailbox to another mailbox

Enter data migration in the search box, and then click Data Migration in the results

 

 

In the data source server type to be migrated out, select Google workspace, and then click the start time in the lower right corner

 

Select how long before the migration start date. It is suggested to tick the first two options, and then click to select users

 

Then click Add User

On the pop-up page, enter the email address of the source email you want to migrate, and enter the password. At the bottom, select the target account of the email you want to transfer, and then click Start to complete the transfer

 

Next, let's delete the account

On the administrator's homepage, click Delete User

Then enter the email account to be deleted and click Continue

Then select Transfer here, enter the object of the transfer mail, and click Delete User

Click OK again

Or directly on the email account list page, click More after the email you want to delete, and then click Delete User. The following method is the same.

7. How to modify passwords and add aliases for Google email

7.1 How to modify the password of Google email

On the home page of the management background, click Management

Enter the email list and click the email where you need to change your password

Then a pop-up window will appear. The default is to automatically generate the password and request to change the password when logging in next time. You can turn off the automatic password generation and enter the password you want

Here I use the password automatically generated by it, and turn off the password modification required for the next login. Then click Reset

Next, the password is reset. Click "Click to copy the password", then click Finish and save. Then paste the new password into the txt file and save it.

7.2 How to add the alias of Google email

Alias means that a primary account has different sub accounts, and emails sent to other sub accounts can be received under the primary account.

For example, my account number is Hunk@imhunk.com , I can set the alias of this mailbox as song@imhunk.com , then send to song@imhunk.com 's message, hunk@imhunk.com Email can receive. In fact, only one account is charged

On the home page of the management background, click to create an alternate mailbox

Then enter the account you want to add, and click Continue

Finally, enter the prefix of the standby mailbox, and click Save to add the alias successfully.

 

8. How to customize the personalized login link of Google email

We can customize the login link of personalized corporate email in the background, such as mail.imhunk.com, to facilitate memory.

First, enter cloudflare to add a cname record, Mail. Your domain name is. com, point to ghs. googlehosted. com, and the operation method is as follows

 

Then search the customized URL in the administrator background, and click the URL in the results

Click again to change the URL

Enter mail on the horizontal line, and select none of the other parts, then click Save.

Finally, click i 've completed these steps

 

After a few minutes, you can enter your personalized login page mail.domain.com, and you can see that it is different from the normal gmail login page. It is automatically suffixed

All email accounts under this domain name can enter this page to log in, which is easy to remember.

9. How Google Workspace adds or deletes multiple domain names

One Google Workspace account can manage multiple domain name corporate mailboxes, which is very convenient.

9.1 How to add a domain name in Google workspace

Enter the management page, click the domain name menu, and then click Manage Domain

After entering, click Add Domain in the upper left corner

Click Add Domain

Enter a new domain name, then add and start verification

 

Click to switch the verification method

Select Create TXT Record and click Next

Click Next

Then click the TXT value to copy

Then go to the cloudflare background, add a TXT record, paste the copied values into it, as shown in the following figure, and finally click save to save

Wait for 3 minutes, and then click Protection Domain to add the domain name successfully.

After the domain name is added successfully, you can click Add User to create the mailbox. The specific method is the same as the previous method, so it will not be repeated.

After adding the email account, you need to go to the Cloudflare background to add 5 MX records. The record values are as follows. For the method, refer to the first section of this article. After adding successfully, you can use the enterprise mailbox

Record Type	name	content	priority
MX	@	ASPMX.L.GOOGLE.COM	one
MX	@	ALT1.ASPMX.L.GOOGLE.COM	five
MX	@	ALT2.ASPMX.L.GOOGLE.COM	five
MX	@	ALT3.ASPMX.L.GOOGLE.COM	ten
MX	@	ALT4.ASPMX.L.GOOGLE.COM	ten

9.2 How Google Workspace deletes domain names

Deleting a domain name is simple. Just click Remove after the domain name, and then click OK to delete the domain name

10. How does Google Workspace add multiple credit cards?

In the management background, click the settlement menu, click the payment account number, click View Payment Method, click Add Payment Method, enter your new credit card or bank card, or remove the originally bound credit card

11. How to become a full member in advance, upgrade the scheme, downgrade the scheme and cancel Google's mailbox service?

11.1 How to become a regular employee in advance

Since only 10 users can be added during the trial period, if you want to add more users or become an official user in advance

On the home page of the management background, click Start Subscription

Then click Enable Paid User to become an official user.

 

11.2 Google Workspace switching scheme (upgrade or downgrade)

If you think the business starter scheme is not enough, you can upgrade to a more advanced scheme, or you have selected a more advanced scheme but want to downgrade to a common scheme

The method is the same

Then you can see that there are 5 schemes in total, which are more than one when registering. The specific price is shown in the screenshot.

You can select the package you need to upgrade. We demonstrate with the enterprise PLUS version, and directly click to switch

Then click Start

Choose the payment scheme. One is monthly payment, and the other is the flexible scheme of monthly payment recommended for annual payment. You can also change the payment currency to USD. After setting, click Settlement, and then click Order

 

The switch can be completed

11.3 How to cancel the service of Google email

Google Email provides a 14 day free trial function. If you don't want to use it within 14 days or after payment, you can delete this service

The method is also very simple. Click the settlement - subscription page directly and click your package

Then click Cancel Subscription and Confirm.

12. How to enable secondary verification to improve security

In recent years, it is not uncommon for customers to make payments to hacker accounts due to corporate email blackouts. In addition to the complexity of their own passwords, more preventive measures need to be taken.

Google email can enable secondary verification. In addition to the account password, you need to enter the mobile phone verification code to log in, which can improve the security of the email.

The specific operation method is as follows.

12.1 First enable the administrator's secondary verification

Log in with administrator's mailbox https://myaccount.google.com/ , and click Security. After two-step verification, click

Then click Start, enter the phone number and click Next

Enter the received SMS verification code, click Next, and then click Enable.

12.2 Then open the secondary verification authority of all enterprise mailboxes

Enter two-step verification in the management background and click the first result to enter

Enable enforcement, and then give new users a registration period of one week, which means that new users have one week to enable secondary verification after logging in.

Check the frequency, and select any method here. Finally, click Save.

In this way, the secondary verification permission of all enterprise mailboxes can be enabled.

12.3 Go to the mobile phone number bound to the background of each account and start the second verification

Next, each email account needs to log in https://myaccount.google.com/ , click Security, click Start after two-step verification, and set two-step verification step by step.

After all settings are completed, when your email is logged in on a suspicious device, you will be asked to enter the SMS verification code, which is very safe.

13. How to bind the foxmail client to Google email

Like the common Gmail public mailbox, Google Enterprise Mail can also be bound to Foxmail and other clients.

The setting process is as follows

13.1 Enable access to low-risk applications

Search for low-risk applications in the management background, and then click on applications with lower security in the results

Select to let users manage whether they can access applications with lower security, and then click Save

13.2 Enable two-step verification

As mentioned above, it will not be described here.

13.3 Obtaining APP special password

Enterprise mailbox account login https://myaccount.google.com/ , and then click Security, and then click Application Private Password.

Then select Mail and Windows Computer, and click Generate.

Finally, copy the generated private password and click Finish. And save it to the txt document for later use when binding foxmail.

13.4 Binding foxmail

After setting according to the above method, you can load Google email into the Foxmail client. For details, please refer to my other blog article. The link is How to load gmail mailbox on foxmail

If you need to load Google's corporate email on your mobile phone, you can use the QQ email app, which is very convenient without having to use the foreign trade internet. The method is also very simple, and will not be demonstrated here.

14. How can I transfer emails from the enterprise mailbox to Google enterprise mailbox?

Many friends have used other corporate mailboxes before, and there are already many emails on them. If you switch over directly, the original email will not be recorded in the new mailbox.

Then you can transfer the data from the original mailbox to Google's mailbox. There are two methods for data migration:

1) The first is to bind the enterprise mailbox to the client. For example, foxmail is on the computer and QQ mailbox is on the mobile phone. These two are relatively easy to use.

Then the incoming and outgoing emails will be downloaded to the computer or mobile phone for saving. In this way, when you change to Google email, you just need to reset the sending and receiving server and password on the client, and then you can continue to use, and the incoming and outgoing emails will not be lost.

This is a relatively simple method. The method reference of enterprise mailbox binding foxmail and qq mailbox How to load gmail mailbox on foxmail

2) The second is to operate through the data migration service provided by Google g suite, which seems convenient.

But Hunk operated to transfer the mail from Tencent's mailbox, but it failed. It successfully provided the connection, but the mail did not transfer.

The reason may be that many domestic platforms refuse foreign network access due to network reasons.

Therefore, this method is not very practical for domestic users, because most of them use domestic corporate mailboxes, such as Tencent, NetEase, 263, etc.

But Hunk will still write down the operation process. You can also try to operate it once, Maybe you are lucky enough to succeed 。

Prerequisites for data migration

1) The account to be transferred can still be used in the original mailbox

Because G suite will connect to the original email and copy the data. If you have switched to Google's email, you can't transfer it. In this case, you can first change the MX record back to the original corporate mailbox, restore the original corporate mailbox, and then transfer the data. For the method of modifying MX records, refer to the above method

2) The account to be transferred must have been successfully created in the G suite background

Here's how

Click data migration in the management background of G suite

Then select the email address and click Continue

I don't know the migration source selection

Connection protocol, select Imap

The imap server name should be filled with the imap server of your original corporate mailbox. If it is a domestic corporate mailbox, it is better to fill in the IMAP address of servers outside Shanghai

The role account is filled with the email account and password you need to transfer data

Finally, click Connect

Then it was connected in a few minutes

The migration start date is the last year, which is the longest date

You can choose whether to tick the migration option

Finally, click to select users

Enter the next page. The+sign in the lower right corner allows you to select data migration of a single account and batch data migration. I only operated on one, so I selected a single data migration

Then enter the account and password to be migrated on the left, select the same account on the right, and click Start

Next, it will prompt that the migration has started. After a few minutes, you can refresh the page to see the latest status

After a few minutes of refreshing, this status will be displayed and you can see the progress.

After a few minutes of refreshing, I found that the migration was successful, but none of the messages were transferred. So there is still a bug.

The data migration method should be correct, but there is a problem with data communication.

15. How to find help from Google Workspace customer service?

Google email provides 24-hour service, when you encounter problems, you can timely find customer service to help you solve them.

First, in the management background, click the question mark in the upper right corner,

Then a dialog box will pop up on the right. Click to contact the support team directly

 

Click to do something else for me

Then you need to enter your question in this box, click the small icon, and then click the screenshot.

Then click to start chatting. He only supports English and several other languages, but does not support Chinese. He can connect to the customer service after waiting about one minute, which is very fast

Then tell him where your problem is, and he will tell you that the answer will be solved soon.

 

16. How to view the incoming and outgoing emails of team members' mailboxes and back up emails of all accounts

Google has a product called Safe Vault, which can be set to view the email of all accounts under Google workspace, and can also backup the email of all accounts to prevent someone from maliciously deleting incoming and outgoing emails.

However, this function is only available for Business PLUS and above packages for free. If your package is lower than Business plus, you must upgrade it before using it for free. Refer to the above for upgrade method https://www.imhunk.com/how-to-apply-for-google-company-email-g-suite/#title11

The specific methods are described below

16.1 View team members' emails on Google vault platform

Log in to vault.google.com with the administrator email, click the second menu Litigation or Investigation, and then click Create

Then enter a name and click Create

Then click GMAIL in the service selection

Then you can select all accounts or specific accounts here. All accounts are used to view all members' emails.

A specific account is the incoming and outgoing mail of one or several mailboxes. How to select a specific account is to enter the email below

You can enter the address of one or more mailboxes. In addition, you can select emails in a certain period of time, as well as emails containing specific keywords. It is very convenient. Click Search after selecting.

Then you can query the relevant incoming and outgoing emails, and click to view the email content.

16.2 How to back up the emails of all accounts

This function is also very convenient. If someone maliciously deletes the incoming and outgoing mail under the account, it can still be viewed after the backup is enabled.

Click Save under EMAIL above, and then click Create

Then enter the name, select GMAIL, and click Continue

In the application scope, select company department as the type, and then select your company, that is, set backup for all email accounts. Next tick, click Accept, and then click Continue

Finally, click Create

17. Add SPF to Google email, DKIM and DMARC records improve arrival rate

SPF, DKIM and DMARC records can authenticate mailboxes, which helps avoid being identified as spam, thus improving the arrival rate. Here's how

17.1 Add SPF and DMARC records to the domain name background (Cloudflare)

V=spf1 include: _spf.google.com~all Copy this record, and then go to the cloudflare background to add it, as shown in the following picture, which is very simple

_dmarc

v=DMARC1; p=none; fo=1; ruf=mailto: Xxx @ domain.com ; rua=mailto: Xxx @ domain.com ; pct=100; adkim=s; aspf=s

Copy the above values respectively, and then go to Cloudflare to add a TXT record, and paste the copied values to the corresponding location. Remember to change the red content mailbox to your own, and finally click Save to save.

17.2 Add DKIM record

Search DKIM in the management background, and then click DKIM authentication

Next, select the domain name to be authenticated, and click Generate New Record

Click directly to generate

Then copy the two values of the screenshot respectively and save them in the TXT document

Then go to the background of cloudflare to add a TXT record and paste the two values respectively. The specific operation method is shown in the figure below. Finally, save

This is how it is successfully added

Finally, click Start Authentication

 

18. Summary of Google email usage

The advantage of Google's corporate mailbox is that it is an international famous enterprise, and the server is abroad, which is conducive to improving the rate of mail arrival and avoiding the loss of mail, which is very consistent with the needs of our foreign traders.

Of course, it also has some disadvantages, such as relatively expensive prices, and the need for foreign trade on the Internet to use. In short, choose to buy according to your own needs.

In addition, if you want to use a friend who is not set up in Google email, you can Contact Hunk Pay for professional technical support. The technical support of Google email only provides proxy registration support. If you encounter problems in the process of registration or use, you can directly find the official customer service to solve them.

Updated on November 2022.11.1, a friend recently encountered the following problems

Your payment data has been suspended at present – because some information of your account cannot be verified, your payment data has been suspended at present

resolvent:

1. There is a place to write your name in the system mailbox Chinese name Pinyin (key)
2. Upload your ID card
3. Contact the customer service staff and tell them that they will follow up
4. Then there was an email asking whether you were satisfied with the follow-up results. If you said you were not satisfied, someone would follow up