The transportation expenses, accommodation expenses, and miscellaneous expenses incurred by enterprise purchasers when they are on business trips are called travel expenses. Travel expenses are generally included in the management expense account when they are reimbursed. What are the corresponding accounting entries?
Purchaser Reimbursement Travel Expense Accounting Entry
1. When lending.
Debit: other receivables
Credit: cash on hand
2. Reimbursement.
(1) All spent
Debit: administrative expenses - travel expenses
Credit: other receivables
(2) Remaining cash
Debit: cash on hand
Administrative expenses - travel expenses
Credit: other receivables
(3) When making up
Debit: administrative expenses - travel expenses
Credit: cash on hand
Other receivables
What is travel expenses?
Travel expenses refer to all kinds of expenses such as transportation expenses, accommodation expenses, and miscellaneous expenses incurred in handling official business during a business trip. Travel expense is an important recurrent expenditure item of administrative institutions and enterprises.
What are other receivables?
Other receivables refer to all kinds of receivables and temporary payments other than financial assets for resale, notes receivable, accounts receivable, prepayments, dividends receivable, interests receivable, subrogation receivables, reinsurance receivables, reinsurance contract reserves receivable, long-term receivables, etc.
What are the administrative expenses?
Administrative expenses refer to various expenses incurred by the administrative department of an enterprise for organizing and managing production and operation activities. It includes company funds, labor union funds, unemployment insurance premiums, labor insurance premiums, board of directors fees, intermediary agency fees, consulting fees, litigation fees, business entertainment fees, office expenses, travel expenses, postal and telecommunications expenses, greening expenses, salaries and welfare expenses of management personnel that occur in the operation and management of the enterprise or should be borne by the enterprise.
How to write the accounting entry for the purchaser's reimbursement of travel expenses
The accounting entries for the travel expenses reimbursed by the purchaser are written as follows:
1. When lending: Debit: other receivables; Credit: cash on hand;
2. Reimbursement:
(1) All expenses are spent. Debit: administrative expenses - travel expenses; Credit: other receivables;
(2) Remaining cash: debit: cash on hand; Administrative expenses - travel expenses; Credit: other receivables;
(3) When making up: Debit: administrative expenses - travel expenses; Credit: cash on hand; Other receivables; Travel expenses refer to all kinds of expenses such as transportation expenses, accommodation expenses, and miscellaneous expenses incurred in handling official business during a business trip. Travel expense is an important recurrent expenditure item of administrative institutions and enterprises.
Principles of travel expense reimbursement:
1. Travel expenses must be controlled within the total budget of each department, and travel expenses exceeding the budget shall not be spent.
2. Employees must submit a written application for business trip in advance, fill in a business trip application form, and obtain the approval of their immediate superior. No reimbursement will be made without prior approval.
3. When an employee is on a business trip, he/she temporarily adds a travel itinerary to a new travel location due to work needs. After the travel approver confirms in writing/email, the additional itinerary will be regarded as another travel time, which will not be continuously calculated with the original travel time.
4. Travel standards: see the group's travel expense reimbursement management system for the basic standards of transportation, accommodation and subsidies for employees on business trips.
definition:
There is a big difference between merchandiser and buyer in English. In Chinese, merchandiser is generally called buyer, buyer, or fashion buyer. Fashion purchasing is mainly responsible for purchasing products of one (or more) fashion brands. Fashion buyers must have rich resumes familiar with the market for many years to be qualified as buyers. The personality characteristics of an excellent buyer: First, kindness should first have a trustworthy attitude and ability.
Second, irritability; Must have a little personality. Third, tolerance. Forgive the other person when he/she violates the rules first but knows that he/she has few choices. Of course, when there are many suppliers, we will resolutely use the second character.
How do purchasers make accounting entries for reimbursement of travel expenses?
Petty cash borrowed by purchaser before business trip:
Debit: other receivables - purchaser
Credit: cash on hand
Reimbursement of travel expenses after returning from business trip:
Debit: sales expenses - travel expenses
Credit: other receivables - purchaser
Purchasers belong to the marketing staff of the business department. Their expenses are generally included in the "sales expenses" account. Smaller enterprises can also be included in the "management expenses" account.
The expense of the buyer is included in the management expense - travel expense. The expense of the salesperson is included in the sales expense - travel expense.
The management expense belongs to the period expense, which is included in the current loss or benefit in the current period.
Extended data:
1、 This account accounts for enterprises except for deposits and deposits, lending funds, financial assets under resale agreements, notes receivable, accounts receivable, prepayments, dividends receivable, interests receivable, deposits receivable from policyholders, accounts receivable for recovery, reinsurance accounts receivable, reserves receivable for unearned reinsurance liability, reserves receivable for reinsurance liability Other receivables and temporary payments other than long-term receivables and other operating activities.
2、 This item shall be accounted in detail according to the items of other receivables and the other unit (or individual).
3、 When the enterprise has other receivables and temporary payments, it debits this account and credits related accounts; When various funds are recovered or written off, they are debited to "cash", "bank deposit", "compensation cost" and other subjects, and credited to this account.
4、 The ending debit balance of this account reflects other receivables that have not been recovered by the enterprise.
How to make up the difference with cash when the purchaser comes back from a business trip and reimburses 530 yuan of travel expenses
1、 The purchaser reimburses 530 yuan for travel expenses after business trip, and makes up the difference in cash. The accounting entry is:
Debit: administrative expenses (530+difference)
Credit: other receivables 530
Cash on hand (difference)
2、 Other receivables mainly include:
1. Various compensations and fines receivable. The compensation that should be collected from relevant insurance companies due to the accidental loss of enterprise property;
2. Rent receivable for leased packaging materials;
3. All kinds of advance payments that should be collected from employees, such as water and electricity charges advanced for employees, medical expenses and house rent that should be borne by employees;
4. Deposit, such as the deposit paid for renting packaging;
5. Other receivables and temporary payments.
Extended data:
Enterprises should account for the occurrence and carry forward of administrative expenses through the "administrative expenses" account. The debit of this account registers various administrative expenses incurred by the enterprise, and the credit registers the administrative expenses transferred into the "profit of the current year" account at the end of the period. After carrying forward, this account should have no balance. This account performs detailed accounting according to the expense items of management expenses.
The management expense is accounted as a period expense in accounting. The management expense incurred by the enterprise is accounted in the "management expense" account, and a sub ledger is set in the "management expense" account by expense item for sub ledger accounting. There is no balance after the ending balance of the "management expense" account is carried forward to the "profit of the current year" account.
