When an enterprise pays employees' board expenses, it should be accounted through the payroll payable welfare account. How should the relevant accounting entries be prepared?
Accounting entry of staff board expenses
Accrued board expense entry:
Debit: production cost
Manufacturing expenses
Management expense and other subjects
Credit: payroll payable - welfare expense
When actually paying staff's board expenses, accounting treatment:
Debit: payroll payable - welfare expenses
Credit: bank deposit and other subjects
Employee welfare expenses include: medical expenses for employees, subsidies for living difficulties of employees, subsidies for collective welfare, death treatment for employees and their supporting lineal relatives, and other welfare benefits.
Other welfare benefits mainly refer to welfare expenses in terms of transportation subsidies for commuting, family planning subsidies, hospital board expenses, etc.
Employee welfare expenses refer to the expenses paid to promote the material interests of employees, help employees and their families solve certain special difficulties and set up collective welfare undertakings.
The subject of "employee compensation payable" shall be subject to detailed accounting by setting up subsidiary accounts in accordance with such subjects as wages, bonuses, allowances and subsidies, employee welfare, non monetary benefits, social insurance premiums, housing provident fund, labor union funds and employee education funds, paid absenteeism, profit sharing plans, defined contribution plans, defined benefit plans, dismissal benefits, etc.
Do employees need to pay individual income tax for board expenses?
Whether the staff's food expenses need to pay personal income tax should be judged according to the actual situation. If the enterprise provides food and accommodation, the food expenses that cannot be apportioned to each person do not need to pay personal income tax. If the enterprise gives subsidies to employees, such as food subsidies of 500 yuan per month, it needs to be included in the salary to pay individual income tax.
What is the subject of workers' food expenses
According to the relevant regulations of accounting and financial management, the staff's board expenses should be included in the subject of "employee compensation payable - welfare expenses".
The accrued employee welfare expenses shall be debited into the "production cost", "manufacturing expenses", "administrative expenses", "construction in progress" and other subjects and credited into the "employee compensation payable - welfare expenses" subject according to the beneficiaries and positions. Workshop workers are included in manufacturing costs, and office workers are included in management costs.
The accounting entries are as follows:
Debit: production cost/manufacturing expense/management expense/construction in progress
Credit: payroll payable - welfare expense
Extended data: Employee compensation payable refers to various kinds of compensation payable to employees by enterprises according to relevant regulations.
The detailed accounting shall be carried out according to the payroll payable items such as "salary, bonus, allowance, subsidy", "employee welfare", "social insurance premium", "housing fund", "labor union funds", "employee education funds", "compensation for termination of employee labor relations", "non monetary welfare", and "other expenditures related to obtaining services provided by employees".
Withholding board expenses
1. For example, food expenses are paid to the canteen first and then deducted from the salary. The accounting entries at the time of payment are as follows;
Debit: other receivables - prepaid board expenses (indicating that this amount should be recovered from employees)
Credit: bank deposit or cash on hand
When deducted from wages, the accounting entries are as follows:
Debit: payroll payable
Credit: other receivables
2. If the food expenses are deducted from the salary first and then transferred to the canteen, the accounting entries are as follows.
Debit: payroll payable.
Credit: other payables - food expenses payable (it means the food expenses owed to the canteen)
When transferred to the canteen, the accounting entries are as follows:
Debit: other payables
Credit: bank deposit or cash on hand
How to make the accounting entries of the company's board expenses?
1、 If deducted from the employee's salary
During accrual:
Debit: payroll payable - salary
Credit: other payables
At the time of payment:
Debit: other payables
Credit: bank deposit
2、 In the company, food is usually used as welfare.
During accrual:
Debit: management expenses
Manufacturing expenses
Selling expenses, etc
Credit: payroll payable - welfare expenses
At the time of payment:
Debit: payroll payable - welfare expenses
Credit: bank deposit
Extended data:
1、 Expenditure scope of employee welfare
1. Staff medical expenses
2. Subsidy for living difficulties of employees
It refers to the regular subsidies and temporary subsidies actually paid to the employees who have difficulties in living. Including living allowance for injury and disability on business or non work
3. Death treatment of employees and their immediate family members
4. Subsidy for collective welfare
It includes subsidies for the difference between the expenditure of collective welfare facilities such as staff bathrooms, barber rooms, laundries, nursing rooms and nurseries and the income after offsetting the expenditure, as well as subsidies for childcare fees without nurseries and repair fees paid to staff.
5. Other benefits
It mainly refers to the welfare expenses in terms of transportation subsidies, family planning subsidies, hospital board expenses, etc.
2、 Expenses not belonging to employee welfare
1. Expenses of retired employees
2. Compensation for dismissed employees
3. Labor protection expenses
4. Employees receive subsidies during sick leave, maternity leave and home leave
5. Study expenses of employees
6. Food allowance for employees (including lunch allowance for employees in the enterprise and food allowance during business trip)
