Privacy commitment
What is Personal Data?
How to contact us
Data we collect about you
Basic personal data to identify you such as your first name, maiden name, last name, username or similar identifier, title, occupation, job title, date of birth; Your contact information including your email address, address, geographical region and telephone numbers.
What are the consequences of not providing data?
Why we use your personal data
Our reasons for processing personal data
Our legitimate interests
Communicating with you about the college and/or college activities Alumni relations and Development activities including fundraising Monitoring IT and telecommunications systems to maintain the integrity of the systems and prevent misuse Providing technical support Notifying you about updates to our processes and services Using CCTV monitoring at the college to help provide safety and security and to assist in the prevention of unlawful activity
Contractual necessity
to identify you to respond to your enquiry if you contact us to provide pre-contractual information about the nursery to register your child with the nursery
Compliance with a legal obligation
Consent
Vital interests
Why we use special category data
Where we have your explicit written consent do so; Where it is necessary for reasons of employment, social security and or social protection law; where it is necessary for your protection or that of another individual for example in an emergency situation; where it is necessary in the substantial public interest, for example for the purposes of promoting and maintaining equal opportunity or treatment; where processing is necessary for archiving purposes in the public interest, or for scientific or historical research purposes, or statistical purposes, subject to further safeguards for your fundamental rights and interests specified in law; where it is necessary for the establishment, exercise or defence of a legal claim.
Criminal convictions and allegations of criminal activity
Data security
Your rights
Access – the right to request a copy of the personal data we hold on you. When you request this data, this is known as making a Subject Access Request (SAR). In most cases, this will be free of charge, however in some limited circumstances, for example, repeated requests for further copies, we may apply an administration fee. Rectification of personal data – is the right to have any inaccuracies corrected. Erasure of personal data – the right to have any data erased in certain circumstances. Restriction of processing personal data – the right to restrict processing, in limited circumstances, where we don’t have legitimate grounds for processing your personal data. Objection to processing of personal data – the right to object to processing of personal data in certain circumstances. For example, you can object to your personal data being used, for example to send you marketing material. Automated decision making – the right to ask for a decision to be made manually, where a decision is made using automated means and this adversely impacts you. Please note that we do not envisage that any decisions will be taken about you based solely on automated means, however we will notify you in writing if this position changes. Portability – the right to have a copy of the personal data we hold about you transferred to another data controller in electronic form (for example another university or college). Withdraw consent – where we rely on consent as a legal basis for processing personal data you may withdraw consent at any time. This will not affect the validity of any lawful processing of your data up until the time when you withdrew your consent. You may withdraw your consent by contacting the college Data Protection Officer at dpo@some.ox.ac.uk